Event planners know that when it comes to execution, having organized, accessible documents is key. Timeline Genius enhances your organizational capabilities by allowing you to download all your timelines in one go. This tutorial will guide you through the process of using the 'Timeline Actions' feature to download a copy of each timeline you've created, making distribution to your event team a breeze.
How to Bulk Download Your Timelines
Here's how to gather all your event timelines into one handy file:
Navigate to Timeline Actions: This is where you'll find the tools for managing your timelines.
Select Timelines to Download: You can choose to download the full timeline, wedding party timeline, individual vendor timelines, and venue timelines.
Include Linked Files: If there are any important files linked to your timelines, such as seating charts or contracts, you can select these for download as well.
Initiate the Download: After selecting the desired timelines, click the 'Download' button. The system will compile a zip file of all your timelines and save it to your computer.
Unzipping Your Files
Once downloaded:
Locate the zip file on your computer.
Double-click to open and extract the files.
You’ll find each timeline is neatly labeled for each participant, such as Brent's Catering or the cake company.
The Advantages of Bulk Downloading
Time-Saving: Downloading all timelines at once saves you from the hassle of downloading each one individually.
Organization: Each timeline is clearly labeled, making it easy to identify which document goes to which vendor.
Convenience: With all timelines in one zip file, you can easily distribute the plans via email or print copies for in-person meetings.
Conclusion
This bulk download feature is designed to streamline the final stages of your event planning. Whether you're coordinating with a large team or handling multiple vendors, having neatly organized timelines can make a world of difference.
If you have any questions about downloading timelines or if you need assistance with other features of Timeline Genius, please reach out to us at support@timelinegenius.com. We are here to support your planning process and ensure your events run as smoothly as possible.