The Timeline Genius General Wedding Checklist is a must-have resource for wedding planners, designed to help you organize every detail and deliver a flawless event experience. From initial vendor contacts to final-day check-ins, this checklist ensures you have all your bases covered, so you can provide a seamless, stress-free wedding day for your clients. Here’s a look at what the Timeline Genius Checklist includes and how it can elevate your planning services.
Key Phases and Tasks for Planners
6 to 12 Months Out: Establishing the Foundation
Building Vendor Connections: The checklist encourages planners to add essential vendor contacts to the Timeline Genius Rolodex early, including caterers, photographers, florists, transportation, and officiants.
Budgeting and Venue Selection: Helps planners collaborate with clients to set an overall budget and select venues, with reminders to review and schedule tastings and site tours.
Client Onboarding: Guides you through essential first steps, such as sending a welcome packet, proposal, contract, and invoice to the couple to kick off the planning partnership professionally.
4 to 6 Months Out: Refine Logistics and Vendor Coordination
Confirming Vendors and Details: The checklist supports planners in finalizing vendor contracts and refining service details, like table settings, centerpieces, and equipment rental needs.
Room Blocks and Accommodations: Set up room blocks for guests and make welcome arrangements for out-of-town attendees, providing clients with resources to simplify their guest experience.
Stationery and Favors: Helps planners collaborate with clients on selecting invitations, reception stationery, and wedding favors, while ensuring all design elements align with the event’s theme.
2 to 4 Months Out: Customizing and Preparing for the Day
Timeline Development: Begin creating a detailed wedding day timeline, ensuring all vendor tasks and event phases are in sync.
Guest and Family Engagement: Confirm attendance for key participants and begin assigning roles, like readers and ushers, to prepare for a smooth ceremony flow.
Final Fittings and Rehearsal Arrangements: Plan for final fittings and confirm rehearsal details, adding contingency plans for weather if needed.
Last Month: Wrapping Up Final Details
Vendor Payments and Gratuities: Ensure all payments are up-to-date and organize gratuities to hand out on the day, with an easy reference guide for the couple.
Walkthroughs and Confirmations: Attend a final walkthrough with the venue and key vendors, confirm meal selections for plated dinners, and communicate the day’s layout and timeline with each vendor.
Sharing the Timeline: Provide tailored timelines for key individuals like the bridal party, family members, and vendors, ensuring everyone is prepared for a smooth day.
Day of and Post-Wedding Responsibilities
On-the-Day Execution: The checklist ensures you oversee all final touches, from set-up confirmations to distribution of welcome baskets for out-of-town guests.
Post-Event Follow-Ups: After the event, the checklist guides you through closing tasks such as requesting reviews, sending thank-you notes, and assisting with post-wedding details like attire preservation and vendor feedback.
Why Planners Love the Timeline Genius Checklist
The Timeline Genius General Wedding Checklist is meticulously crafted to cover every aspect of wedding planning, making it easy for planners to stay organized and efficient. This comprehensive resource keeps you on track and allows you to offer your clients an organized, enjoyable planning experience, ultimately resulting in a memorable, perfectly coordinated wedding day.
💡 Got Template Ideas?
At Timeline Genius, we're always open to creating new templates that fit your unique planning needs. If you have ideas for additional checklist or timeline templates that would make your process smoother, we’d love to hear them! Head over to our Template Ideas Board to share your suggestions and vote on other planners' ideas. Whether it's for destination weddings, themed events, or unique ceremony setups, your feedback helps us craft resources that truly serve you and your clients.