When working with templates in Timeline Genius, it’s important to understand how the Venue Guidelines section behaves—especially when you’re reusing a timeline or renaming sections. Let’s break it down to ensure smooth sailing as you build out your timelines.
📌 What Is the Venue Guidelines Section?
The Venue Guidelines section is a dedicated field in the Timeline Genius database. This section typically houses notes about Wi-Fi, rules, setup logistics, or other venue-specific instructions. When you reuse a timeline and assign a new venue, Timeline Genius is designed to automatically pull the correct guidelines from the Rolodex profile for the new venue—but only under certain conditions.
🧠 Smart Behavior: How Timeline Genius Determines What to Show
✅ When It Will Update the Venue Guidelines:
If the timeline being reused still has a section titled "Venue Guidelines", Timeline Genius recognizes it and swaps in the new venue’s info from the Rolodex.
❌ When It Won’t Update:
If the section has been renamed (e.g., to "Venue Details" or "Transportation Notes"), TG will not assume it’s the same field.
This is intentional to protect your custom content. For example, if you renamed "Venue Guidelines" to "Transportation Notes" and added unrelated data, you wouldn’t want TG overwriting it.
👀 Why Doesn’t TG Match on Similar Names?
Good question! While AI could one day make smart guesses (like recognizing that “Venue Details” probably means “Venue Guidelines”), right now, Timeline Genius plays it safe. Renaming a section breaks the link to the special venue guidelines field.
🔧 How to Ensure the Right Info Pulls In
Best Practices:
Keep the section title as "Venue Guidelines" if you want TG to auto-fill the new venue’s info.
If you must rename it, just know that you’ll need to manually copy/paste the correct guidelines from the new venue’s Rolodex entry.
You can always double-check what’s pulling by comparing your reused timeline to the selected venue’s profile in the Rolodex.
🛠 Common Issues & Gotchas
“My reused timeline still shows the old venue’s details!”
Check the section title—did it get renamed?
Did the original section get customized beyond recognition (e.g., added tables or extra formatting)?
If you're not sure, feel free to reach out and we can help confirm what’s going on!
💡 TL;DR
Timeline Genius only auto-updates the Venue Guidelines section if it’s titled exactly that.
Renaming that section disables auto-updating.
To ensure accurate info pulls in, use consistent naming or plan to update manually.